How To Schedule Send An Email In Outlook
Introduction
Sending emails is a routine task for most of us, but what if we want to send an email at a specific time in the future? It could be to remind someone of a meeting or send birthday wishes at midnight. In this article, I will share my personal experience with scheduling emails in Outlook and provide step-by-step instructions for you to do it too.
What Is Email Scheduling?
Email scheduling is the ability to compose an email and set a specific date and time for it to be sent. This feature is helpful when you want to send an email at a time when the recipient is most likely to see it or when you’re not available to send it at that time.
Why Schedule Emails In Outlook?
Outlook is a popular email client used by many professionals, and scheduling emails can save time and ensure timely delivery. It also allows you to plan ahead and stay organized.
How To Schedule Send An Email In Outlook
To schedule send an email in Outlook, follow these steps:
- Compose your email as usual
- Click on the “Options” tab in the ribbon
- Click on “Delay Delivery”
- Check the “Do not deliver before” box and select the date and time you want the email to be sent
- Click “Close” and then click “Send”
Example:
Let’s say you want to send an email to your colleague tomorrow morning at 9 am. Compose your email and follow the above steps, selecting the date and time you want the email to be sent. Outlook will hold the email until the scheduled time and then send it automatically.
Schedule Table For “How To Schedule Send An Email In Outlook”
| Step | Action |
|---|---|
| 1 | Compose your email as usual |
| 2 | Click on the “Options” tab in the ribbon |
| 3 | Click on “Delay Delivery” |
| 4 | Check the “Do not deliver before” box and select the date and time you want the email to be sent |
| 5 | Click “Close” and then click “Send” |
List Of Events Or Competition Of “How To Schedule Send An Email In Outlook”
Here are some scenarios where scheduled emails can come in handy:
- Reminder for a meeting or appointment
- Birthday wishes or holiday greetings
- Follow-up emails after a conference or networking event
- Newsletters or promotional emails
Question And Answer
Q: Can I cancel a scheduled email in Outlook?
Yes, you can cancel a scheduled email in Outlook. Go to the “Sent Items” folder, open the email, and click on “Delay Delivery”. Uncheck the “Do not deliver before” box and click “Close”. The email will be unscheduled, and you can edit or delete it as needed.
Q: Can I schedule recurring emails in Outlook?
Yes, you can schedule recurring emails in Outlook. Compose your email and follow the steps to schedule send it. Then, click on the “Recurrence” button and select the frequency and end date for the recurring email.
FAQs
Q: Can I schedule send an email in Outlook on my mobile device?
Yes, you can schedule send an email in Outlook on your mobile device. The steps may vary slightly depending on your device and operating system, but the option to delay delivery should be available in the email composition screen.
Q: Does the recipient know that the email was scheduled?
No, the recipient does not know that the email was scheduled. The email will appear in their inbox at the scheduled time, and they will receive it like any other email.